My Fisio Agenda
Online scheduling for physiotherapists: session series, rooms and reminders
A diary for physiotherapists that understands a treatment plan means many appointments: book the whole rehab programme at once, share rooms without clashes and let patients confirm on WhatsApp. It works on the clinic computer, a tablet and your phone, with nothing to install. One month free, no card.
Empty slots, double-booked rooms and series written by hand
An ankle sprain needs ten sessions; a knee replacement, three a week for two months. Entering them one by one in your phone calendar takes time, and when the patient swaps Thursday for Friday you have to move the appointment, tell the colleague who was using that room and remember to take the session off their pack.
Add the patients who do not turn up and the ones who call at the last minute to change. Every empty slot is an hour on the couch you cannot invoice. Online scheduling for physiotherapists does not take away clinical work: it takes away the running around that comes with every appointment.
Appointments, bookings and reminders on one screen
The diary connects what happens before, during and after every physiotherapy session.
A calendar built for treatment plans
Day, week or month view, colours, rooms and several locations, each with its default session length: 30, 45, 60 or 90 minutes depending on where you work. Each appointment's status is visible at a glance.
Bookings and reminders
Your booking link shows your free slots and patients request an appointment on WhatsApp. The day before, they get a WhatsApp reminder with buttons to confirm or cancel.
From appointment to file and pack
From any appointment you open the clinical record to note progress, see which session of the pack is being used and issue the VeriFactu invoice when it is due.
A diary for physiotherapists that thinks in series, rooms and hours
What sets a physiotherapy diary apart from any other calendar is the detail: treatments that repeat, shared rooms, blocked-out time and a view of the whole team.
Patient, room and status of every appointment at a glance
Pick the view that suits the moment: the day to go from patient to patient, the week to plan and the month to see your workload. Each appointment shows who you are seeing, in which room and where it stands: pending, in progress, completed or cancelled. If the patient has confirmed from the reminder, you will see their ✅.
- Working hours by day, with Saturdays and Sundays if you work them
- One-off or weekly blocks: training, lunch, team meetings
- Automatic sync with your Google Calendar
Rehab two or three days a week, scheduled in one go
Create the first session and decide whether it repeats every week, every two, three or four weeks or once a month, and how many sessions to keep booked, or “forever” for a maintenance programme: in that case the diary keeps the slot reserved months ahead. Monday, Wednesday and Friday? One series for each day. If a date is already taken, that session is skipped and you are told; if the patient changes time, you apply the change to that session only or to that one and the following ones.
- Each session in the series is a normal appointment, with its reminder
- With packs: every appointment uses up one session
- If the patient is discharged early, remove the pending ones in one go
Treatment rooms, gym and several locations without double-booking
Add your locations —your clinic, or the gym or sports club where you see patients on certain days— and the rooms in each, with their default length and price. When you book, you pick a room and see straight away whether it is free (green) or taken (red); if it is taken, the diary will not let you save the appointment there. On clinic plans, the whole team's diary is visible in real time.
- Locations and rooms in the same account
- Default length and price for each location
- Real-time clinic diary
More on software for physiotherapy clinics.
Six things a diary for physiotherapists should have
If you are comparing physiotherapy scheduling software, look at these points: they save the most time in a normal week at the clinic.
Session series
A 10- or 20-session plan should be booked in one step, not appointment by appointment.
Room control
It should warn you that a room is taken before you save, not when the patient is already at the door.
Patient confirmation
WhatsApp reminders patients can reply to, so you know the day before who is coming.
Booking from your website
A link or an embeddable block with your free slots, hiding your appointments and blocks.
Linked session packs
Each appointment should take its session off the pack with no manual sums.
Mobile and secure
From the browser on any device, with health information encrypted on EU servers.
The diary is the heart of the complete software for physiotherapists: clinical records, consent forms, session packs, statistics and VeriFactu invoicing.
Your physiotherapy diary ready in an afternoon
Open your account
With your email and no card. You pay nothing during the first month.
Set up your week
Working hours, weekends, locations, rooms and your usual session length.
Add your patients
Import them from Excel or CSV and create series for the treatments already under way.
Turn on reminders and booking
Automatic WhatsApp reminders and, if you like, your online booking link.
Honestly: when it fits and when it does not
✅ It suits you if…
- You are a physiotherapist working for yourself, or you run a physiotherapy clinic or centre.
- Your treatments are series of sessions and you sell packs.
- You share rooms or work in more than one place.
- You want fewer no-shows without spending the afternoon phoning patients.
🚫 It is not for you if…
- You need a hospital system or one for a clinic with operating theatres and imaging.
- You rely on a direct connection with insurers or the public health service: we do not offer one.
- You only want to note personal appointments: a free calendar will do.